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Software Procurement Process

The Nevada City School District process for software procurement
 
Step 1:
When you decide you would like to use a new program, check the California Student Privacy Alliance Database to see if there is an existing contract. Ideally, there will be a contract with an "Exhibit E" which allows us to "piggyback" on the existing agreement.
 
If you find the program in the database, move on to step 2.
 
If there resource is not listed in the database, fill out the online request for the program. This will send an email request to Technology Department. Then move on to step 2.
 
Step 2:
 
What happens next?
 
  • Program has an Exhibit E and you would like to trial the software:
Technology will submit the Exhibit E and work with you to deploy the trial.
 
  • Program has an Exhibit E and you would like to buy it:
The request must be approved by the CCC. Once approved, technology will submit the Exhibit E and work with you to procure the program and deploy it.
 
  • Program has a CSPA agreement but there is not an Exhibit E and you would like to buy it:
The request must be approved by the CCC. Once approved, technology will work with the vendor to sign a contract. Timeline is dependent on the vendor. If the vendor already has a signed agreement with another district there shouldn't be an issue procuring one.
 
  • Program does not have any agreement on file, they are not listed in the database:
The request must be approved by the CCC. Once approved, technology will work with the vendor to sign a contract. Sometimes vendors refuse to sign the agreement in which case, the request will be denied.
 
  • Program has been approved by CCC and has contracts in place but has significant cost:
Request must be approved by LCAP.
 
Do you have a request in process? Check the status here.
 
Questions? Please send email to Michelle @ MMcCarthy@ncsd.k12.ca.us